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Copresco
continues to get feedback on PDF workflow. Here are answers to two important
questions.
Q. If you could only recommend one thing that
would help to make PDF files more likely to print properly, what would it be?
A. Gee, how about three or four things? Okay,
if we must choose one recommendation, it would be this:
First we'll tell you
how. Then we'll explain why.
Here are instructions for
versions 6 & 7. The instructions remain valid for older versions, but if
you are using Distiller 5 or lower versions, it probably won't be a problem
anyway.
Open Acrobat Distiller. You'll see "Adobe PDF
Settings" displayed. Underneath the "Default Settings" pulldown menu, you will
see "Compatibility:" If "Acrobat 3.0 (PDF 1.2)" is displayed, all is well. If
you see higher version numbers (and you probably will), you need to adjust your
settings.
Click "Settings" menu. At the "font" tab, pull
down the "compatibility" menu. Select "Acrobat 3.0 (PDF 1.2)." Press "Save As."
You'll be prompted to save your new setting. Choose a file name you'll
remember, like "Acrobat 3." Click "Save," then "Okay."
Distiller
should now display your new setting file name in the "Default Settings" box.
Below the box it should specify "Compatibility: Acrobat 3.0 (PDF 1.2)."
Use this setting when creating PDF files for print.
Q. Why would anyone want to create a lower or older
version PDF?
A. Because the only reason to use the
latest, greatest version of any software is to use features you need that
aren't available in older versions. In the case of print, many of the latest,
greatest features actually cause the most problems.
The
current PDF version (1.6) supports such diverse "features" as sound and
animation. These features may serve a purpose in some PDF files but only cause
problems for print. Obviously, you can't print sound, so this feature adds
nothing to a print file.
At best, it makes the file much
larger than necessary; at worst, it will be unprintable.
A more practical example may be some of the complex form
tools now incorporated into Acrobat. That may be great for posting electronic
forms on the internet, but it is cumbersome and unpredictable for
printing.
It is not
difficult for skilled professionals to create perfect print files using Acrobat
7 and the PDF 1.6 format.
Downsaving to Acrobat 3 level
is simply an easy way to be sure that none of these problem features are
inadvertently included in your print files.
So, when you
need help with books and manuals, call the digital on-demand
leader.
Call Copresco.
Copresco
president Steve Johnson leads a team of three young business professionals on a
Rotary Group Study Exchange in Japan next month.
The
group will spend four weeks in Japan studying the country's institutions and
ways of life, observing their own vocations as practiced abroad and developing
personal and professional relationships.
Members of Copresco president Steve Johnson's Group
Study
Exchange team take a break during an orientation session.
Steve has
extensive skills in business management, the graphic arts and is an
award-winning writer.
He has been active in printing
industry associations and serves on the College of DuPage graphic arts advisory
committee.
A busy Rotarian, Steve has served as youth
exchange officer for the Wheaton club. He also hosted two Japanese high school
exchange students for one-year periods.
In 1994,
he officiated at the wedding of a former youth exchange student in Yamanashi.
He has traveled extensively in major Japanese cities. With Copresco, Steve has
worked with many Japanese firms including Fuji-Xerox and Canon.
"I have always been enthusiastic about Japanese culture,
customs and history. This Group Study Exchange program is an exceptional
once-in-a lifetime opportunity to share a unique cultural and vocational
experience with these young professionals and help them develop the skills
necessary to meet the future needs of their communities in an increasingly
global workplace."
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