In our
June
Overnight Lite
issue, we outlined the expansion of our production department and new
procedures to provide you with faster quotes.
We also
introduced you to our production coordinator team that makes sure you receive
fast, courteous service and technical support.
Now, we
would like to discuss how you can help us make the quoting process even more
effective.
Missing and/or
incomplete information is the single biggest problem
Copresco faces in delivering prompt,
accurate estimates.
In a phone conversation, we can make
sure that we have all the facts. Faxes and e-mail messages are efficient ways
to communicate if you don’t leave out important information. Please make
sure that you furnish complete job specs!
We need to
know:
Format Furnished. Is it Mac or Windows? Or,
are you providing hard copy for scanning?
Software Program. Are
you using FrameMaker? Word? Illustrator? PageMaker? InDesign? Or are you
providing PDF or Postscript?
There’s quite a
difference in outputting a Quark and a PowerPoint file. The software version
number is also helpful.
Paper Stock. Paper has a big impact on your
job’s cost and appearance. If the stock doesn’t matter, please let us
know.
Quantity. Believe it or not, quantity is often
left out of e-mail inquiries!
Color. Is the job color, or black
& white, or both?
If you’re mixing the two, let
us know the collating order. Are all the color sheets together, or are they
scattered throughout the book?
Number of Pages. Every sheet of
paper has two pages. 50 sheets = 100 pages. Does your job require 100 sheets or
100 pages? Please clarify.
Finished Size. Copresco runs more than just 8
1/2” x 11” documents. We need the final trim size of your
publication, book or manual.
Bleeds. If you don’t mention
any, we’ll quote without them. This could result in an unfortunate
surprise when the job comes into our shop.
Provide the name of your project so we can identify it in the future. Also, please give us the name of the contact person along with cell, direct phone and fax numbers.
Will you
be using someone other then Copresco to bind the job? If so, you’ll need
to include the percentage of spoilage the supplier anticipates in the binding
process.
Are you asking us to insert colored slipsheets
so you can add tabs? We can probably insert the
tabs for practically the same
price!
Are you
trying to save money? Or improve quality? Let us know what direction to go and
we’ll help you achieve your objectives.
How fast do
you need the estimate? Should we “bang it out” or take some extra
time to give you alternatives?
Our production
coordinators can often make suggestions to save you money or improve the
overall effectiveness of your job.
When will the job be
ready? How quickly will you need final delivery?
For
example, your cost would be affected if paper mills are increasing their prices
next week.
By getting
all the facts, we can eliminate time-consuming follow-up calls and speed up the
estimating process.
So when you need help with a digital
on-demand job, call the company that has all the technical tools and skills to
meet your particular needs. Call Copresco.
A properly
prepared print file will save you money.
TechTopics No. 13
describes our “Seven Habits for Highly Successful Documents.” The
technical bulletin provides
important guidelines for your documents preparation.
You
will find seven basic rules to ensure that your job runs smoothly. The bulletin
will be helpful to anyone involved in document creation and production who
wants to save time, money and aggravation.
For a free
TechTopics
subscription, complete the form on our website, or e-mail
techtopics@copresco.com.
For the
fifth consecutive year, Copresco has been recognized as one of the Top 100
Printers in North America by Quick Printing magazine.
Copresco ranked eighth in the sales per employee leaders
category. This excellent productivity rating is a major factor in our
competitive pricing.
Copresco
will be closed Friday, July 4th for Independence Day.
Have a great summer weekend.
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